Moving box label and inventory apps for small business owners moving offices
Compare moving box label and inventory apps for small business owners moving offices, with options for labels, item lists and equipment tracking.
CleverDings is published by the makers of Benefit Buddy, Postal Buddy and Packing Buddy, which are compared here alongside other apps.
Small business owners moving offices usually need two things from a box app: a way to label boxes so staff know where things go, and a way to keep a list of equipment and stock so nothing is lost in the move. Some tools focus on one of these jobs and others cover both. The sections below describe each option using only what its own pages say, along with the questions to ask before choosing.
| Option | Main type of help | Cost information |
|---|---|---|
| Packing Buddy | You take photos of what goes into a moving box, and AI lists the items and picks the room. [1] Each box gets a code like K-03, printed on its label. [1] | The free option gives 3 test boxes per device without an account, and with a free account, 10 boxes, 25 AI reads and up to 4 photos a box. [1] Plus costs $12.99 a month or $59 a year for 100 boxes, and Pro costs $19.99 a month or $99 a year, with unlimited boxes and Bluetooth printers. [1] |
| Sortly | Sortly automatically syncs inventory across devices and teams. [2] Users can upload high-resolution photos to track each item visually. [2] Sortly provides an in-app barcode and QR code scanner. [2] | Price not listed on its page. |
| Scanlily | Scanlily's Ultra plan supports 5 users and 2,000 items, with the 2,000 items figure marked by an asterisk on the page, which does not give its condition, so check Scanlily's site. [3] Its Ultra plan supports multiple sites and locations to pick, send and transfer stock. [3] | Pro is $9 USD per month. [3] Ultra is $35 USD per month. [3] Premium is $75 USD per month. [3] Enterprise has custom pricing, and its offering includes SSO and system integrations. [3] Scanlily offers annual billing with two months free. [3] |
| Avery Design & Print | Avery offers custom sheet labels for products, packaging, or passion projects. [4] Avery offers blank labels for customers to print themselves. [4] | Price not listed on its page. Avery offers free shipping when the cart reaches $75. [4] |
What small business owners moving offices need from moving box label and inventory apps
Moving an office means more than packing boxes. Staff need to know which box goes to which room, so desks, files and equipment reach the right place on the first day. Owners also want a list of what the business owns, so that computers, chairs and stock can be checked once everything is unpacked. Labels may be printed on sheets, written by hand, or scanned from a code. A tool built for a home move may not cover equipment that is lent out, counted across several locations, or shared by a team. Before choosing, owners can write down the two or three jobs that matter most, such as labeling boxes by room, tracking equipment, or printing labels. Then they can compare each option against those jobs and check its own pages for prices, user limits, and whether people who need access must create an account.
Packing Buddy for small business owners moving offices
Packing Buddy is made by the team that publishes this site. You take photos of what goes into a moving box, and AI lists the items and picks the room. [1] Each box gets a code like K-03, printed on its label. [1] Labels print from a home printer on store-bought Avery 5163 or compatible sheets, or on plain paper you cut out and tape on. [1] You can print blank QR labels in advance and start a box later by scanning one. [1] Scanning a box's QR code with any phone camera opens that box in the browser, no app needed. [1] You can search your boxes to find which box an item is in. [1] Share links let a partner, friends or movers join by typing their name, with no account needed; the movers link comes with your plan. [1] The app and its AI box lists are available in 30 languages. [1] The app runs on phones and in a web browser. [1] On Pro, Bluetooth label printers work in the phone app, not in the browser. [1] The web app is live, and on a computer you can choose photos you already took with nothing to install. [1] The free option gives 3 test boxes per device without an account, and with a free account, 10 boxes, 25 AI reads and up to 4 photos a box. [1] Plus costs $12.99 a month or $59 a year for 100 boxes, and Pro costs $19.99 a month or $99 a year, with unlimited boxes and Bluetooth printers. [1] If you cancel, you keep your boxes and can still open, edit, reprint and search them, but you cannot add new ones. [1]
Sortly for small business owners moving offices
Sortly automatically syncs inventory across devices and teams. [2] Users can upload high-resolution photos to track each item visually. [2] Sortly provides an in-app barcode and QR code scanner. [2] Check Sortly's site for its plan prices and limits before you choose.
Scanlily for small business owners moving offices
Scanlily's Premium plan costs $75 USD per month. [3] Its Enterprise offering has custom pricing and supports 10,000+ items. [3] Compare the plan limits with the team size and item count of your move before you choose, and check Scanlily's site for the plan that matches.
Avery Design & Print for small business owners moving offices
Avery Design & Print provides free templates and designs. [4] Avery says its materials look good and stick better. [4] Avery says it has 90 years of innovation. [4] Its facts here cover printed labels, so check its site for any item-tracking features before you choose.
Matching the tool to the job
When the job is labeling boxes by room, Packing Buddy takes photos of box contents, lists the items, and picks the room with AI. [1] Each box also gets a room code like K-03 printed on its label. [1] When the job is printing labels, Packing Buddy's labels can print from a home printer on store-bought Avery 5163 or compatible sheets. [1] Avery Design & Print provides free templates and designs. [4] When the job is tracking items shared across a team, Sortly automatically syncs inventory across devices and teams. [2] Scanlily's Ultra plan supports 5 users and 2,000 items. [3] The page marks the 2,000 items figure with an asterisk but does not give its condition, so check Scanlily's site. [3] Its Enterprise offering has custom pricing and supports 10,000+ items. [3] When the job includes people outside the office, Packing Buddy's share links let a partner, friends or movers join by typing their name, with no account needed. [1] Compare the options against the jobs that matter most, and check the details on each option's own pages before you choose.
Questions to ask before you choose
Ask who on the team needs to open the boxes, and whether they can join without creating an account. Ask how many people will use the tool and how many items it needs to hold, then compare those numbers with the limits on each plan. Ask which printer will make the labels, whether a home printer, a Bluetooth label printer, or a regular office printer, and whether the app supports it. Ask whether the records must stay available after the move, and what happens to them if the subscription ends. Ask whether items need counting across more than one location. Ask what the total cost will be once the office has used the tool for the full move, and read each option's pricing page before you choose.
Frequently asked questions
Can Packing Buddy help staff find which box holds an item?
You can search your boxes to find which box an item is in. [1] Scanning a box's QR code with any phone camera opens that box in the browser, no app needed. [1] Share links let a partner, friends or movers join by typing their name, with no account needed. [1] Each box also has a room code like K-03 printed on its label. [1]
Is Packing Buddy free for a small office?
The free option gives 3 test boxes per device without an account, and with a free account, 10 boxes, 25 AI reads and up to 4 photos a box. [1] Plus costs $12.99 a month or $59 a year for 100 boxes, and Pro costs $19.99 a month or $99 a year, with unlimited boxes and Bluetooth printers. [1] Compare the number of boxes the move needs with these limits before you choose.
Can Sortly sync office inventory across devices?
Sortly automatically syncs inventory across devices and teams. [2] Users can upload high-resolution photos to track each item visually. [2] Sortly provides an in-app barcode and QR code scanner. [2] Check Sortly's site for its plan prices before you choose.
Does Scanlily set limits on users and items?
Scanlily's Ultra plan supports 5 users and 2,000 items. [3] The page marks the 2,000 items figure with an asterisk but does not give its condition, so check Scanlily's site. [3] A larger move with more staff or more items may need a plan with higher limits, so compare these numbers with the people and items involved before you choose. Check the prices on Scanlily's site before you decide.
Can Avery Design & Print provide free label templates?
Avery provides free templates and designs. [4] Avery says it has 90 years of innovation. [4] Packing Buddy's labels can also print from a home printer on store-bought Avery 5163 or compatible sheets. [1] Check Avery's site for label prices, since the facts gathered here do not list them.
Free: 3 test boxes per device without an account; with a free account, 10 boxes, 25 AI reads and up to 4 photos a box. [1]
Try Packing BuddySources
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